Last updated: December 10, 2025
Privacy Policy
HotlistAI respects your privacy and operates with clarity. Here you'll find transparent policies on how we collect, use, and protect your information.
1. Introduction
HotlistAI, LLC ("HotlistAI," "we," "us," or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website hotlistai.com and use our services.
By using our services, you consent to the data practices described in this policy. If you do not agree with the terms of this Privacy Policy, please do not access our services.
2. Information We Collect
Personal Information: We may collect personally identifiable information that you voluntarily provide, including:
- Name and contact information (email address, phone number)
- Company name and job title
- Account credentials
- Payment and billing information
- Communications you send to us
Automatically Collected Information: When you access our services, we automatically collect:
- Device information (browser type, operating system, device identifiers)
- Log data (IP address, access times, pages viewed)
- Usage data (features used, interactions with our services)
- Cookies and similar tracking technologies
3. How We Use Your Information
We use the information we collect to:
- Provide, operate, and maintain our services
- Process transactions and send related information
- Respond to your comments, questions, and requests
- Send you technical notices, updates, and administrative messages
- Communicate with you about products, services, and events
- Monitor and analyze trends, usage, and activities
- Detect, investigate, and prevent fraudulent transactions and abuse
- Personalize and improve your experience
- Comply with legal obligations
4. Information Sharing and Disclosure
We do not sell your personal information. We may share your information in the following situations:
- Service Providers: With third-party vendors who perform services on our behalf (hosting, analytics, payment processing)
- Business Transfers: In connection with a merger, acquisition, or sale of assets
- Legal Requirements: When required by law or to respond to legal process
- Protection of Rights: To protect the rights, property, and safety of HotlistAI and others
- With Your Consent: When you have given us permission to share
5. Data Security
We implement appropriate technical and organizational security measures designed to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include encryption, access controls, and secure data storage.
However, no method of transmission over the Internet or electronic storage is completely secure. While we strive to protect your personal information, we cannot guarantee its absolute security.
6. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including to satisfy legal, accounting, or reporting requirements. The retention period may vary depending on the context and our legal obligations.
7. Your Rights and Choices
Depending on your location, you may have the following rights:
- Access: Request access to your personal data
- Correction: Request correction of inaccurate or incomplete data
- Deletion: Request deletion of your personal data
- Portability: Request a copy of your data in a portable format
- Opt-Out: Opt out of marketing communications
- Withdraw Consent: Withdraw consent where processing is based on consent
To exercise these rights, please contact us at legal@hotlistai.com.
8. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to collect and store information about your interactions with our services. You can control cookies through your browser settings, though disabling cookies may affect functionality.
9. Third-Party Links
Our services may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.
10. Children's Privacy
Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If we learn that we have collected personal information from a child, we will take steps to delete it.
11. International Data Transfers
Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. We take appropriate safeguards to ensure your information remains protected.
12. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. Your continued use of our services after changes constitutes acceptance of the updated policy.
13. Contact Us
Questions? Reach our legal team at legal@hotlistai.com.
HotlistAI, LLC
Email: legal@hotlistai.com
General Inquiries: info@hotlistai.com